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Submissions
for Entry
Photographs
Exterior
Interior
Electronic Images
Drawings
Descriptive Data
Concealed Identification
Presentation of Winning Projects
Address
For Completed Submission Binders
SUBMISSIONS FOR ENTRY
Upon receipt
of entry form and fee by the AlA Toledo Chapter, each entrant will
be mailed one (1) binder for each project. The materials contained
in this 8-1/2"x 11" binder will include an identification
form, data sheet, 10 transparent window sleeves, and one opaque
identification envelope.
Binder format
is as follows:
Sleeve 1 - Project Information sheet
Sleeves 2-11 - entry material
Sleeve 12 - Concealed Identification
Form envelope
No deviations from the above listed
format will be allowed.
Each binder
submitted shall contain a minimum of ten (10) and not more than
twenty (20) images of the project.
Entries shall
be printed and inserted in the supplied binder. An electronic copy
of the drawings and images submitted in the binder shall be provided
on a CD as outlined below. No additions or exclusions of the printed
submission will be allowed.
Applicant is
to submit each entry in the binder(s) provided which shall include
completed data sheet, drawings, photographs, electronic images,
and completed identification form inserted into opaque identification
envelope. Slides
will not be accepted. Drawings and all materials in a submission
must be contained in the supplied 8-1/2" x 11" binder.
The
first sleeve in the Submissions Binder is reserved for the Project
Identification Form and the last sleeve is reserved for the Concealed
Identification Form sealed in the provided envelope. The remaining
ten [10] sleeves may be used for project images that meet the minimum
requirements as stated in the Submission Requirements. This allows
up to a maximum of twenty [20] viewable sides that may be composed
with as many images as the presenter wishes. Note that larger images
are easier for the Jury to review in the consideration of a project
for a Design Award.
Each exhibitor
shall determine the composition of each sheet.
The number
and size of images displayed on each sheet is left to the discretion
of the submitter.
Drawings or
Site Plans are to be accompanied by a graphic scale.
The CD-ROM is
to include Site Plans, Floor Plans and Sections in individual JPG
files as they are presented in the Submissions Binder and should
also include each individual image in the order that they appear
in the completed Submissions Binder.
All
project submittals
must include a site plan or aerial photography with floor plans
and a minimum of one building section.
For Renovations/Restoration,
also include pre-existing conditions through plans and/or photographs.
For Interior Architecture,
also include a photograph of the building exterior. Include in all
submissions graphic scales and north arrows to ensure a complete
understanding of your project. Identify a binder entry registration
number and project name on each CD to ensure the proper handling
of your material.
The
jury will select the image that best captures the spirit in which
project was selected for an award. Award recipients will be asked
to provide a high resolution digital file of the image selected
by the Jury.
The selected image will represent the project for publication
and award plaque. Award recipients will be asked to provide a high
resolution digital file of the image selected by the Jury.
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PHOTOGRAPHS
Photographs
may be either black and white or color.
EXTERIOR
In the case
of a single building submittal, a minimum of two (2) 8" x 10"
(up to 8-1/2"x
11") photographs
which together show the principal exposed sides at the building
are required. In the case at a group at buildings, requirements
are one (1) photograph of the whole group with necessary supporting
photographs showing the principal buildings in the group.
For the projects
involving exterior alterations, one (1) 8" x 10" (up
to 8-1/2"x
11")
photograph of each altered (exposed) side with one (1) 8" x
10" (up
to 8-1/2"x
11") at
the same side before alteration. If "before" photographs
are not available, insert a statement.
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INTERIOR
Submit a minimum
at one (1) 8" x 10" (up
to 8-1/2"x
11") photograph
for each project. For extended use projects, an additional 8"
x 10" (up
to 8-1/2"x
11") photograph
at the pre-design condition is recommended.
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ELECTRONIC
IMAGES
Identify
the binder entry registration number and project name on each CD
to ensure the proper handling of your material.
Electronic
Image Format
All electronic images or
Microsoft PowerPoint
files should be submitted on an
IBM compatible compact disc (CD) suitable
for showing with a standard, IBM compatible front-screen computer
projector. Provide one CD per project.
For
each project, submit a Microsoft
PowerPoint file containing electronic images of the project.
Each image should not exceed 1024x768 pixel resolution. The file
name should be the same as the project name, (e.g. Project
Name.ppt). No other Microsoft
PowerPoint format will be accepted. Do not identify the architect
in the file name or anywhere in Microsoft
PowerPoint presentation.
While
no limitations are placed on the number of electronic images used
within each frame of the Microsoft PowerPoint file, each submittal should be concise and of
high graphic quality utilizing a black background for uniformity.
Insert binder entry registration number in lower right hand corner
of each frame. Submittals may not contain sound, animations,
video clips, panorama movies, moving images, hyperlinks or links
to other files.
For
those who do not have Microsoft
PowerPoint,
image files may
be submitted individually and are to be named with the
binder entry registration number, and lettered (A, B, C, etc.)
in the sequence in which they are to be shown to the jury (e.g. 00100A.jpg , 00100B.jpg ,
00100C.jpg ... etc.) These
images will be inserted into a standard Microsoft
PowerPoint presentation in the order identified by the entrant.
Individual electronic
images shall be submitted as follows:
Format:
JPEG using
the maximum image quality level
Image Size: 100 DPI; approximately 4"x 5"
Please identity
on the backs of the 8-1/2" x 11" Site and Floor Plans,
and the 8" x 10" color photograph, the entry binder registration
number.
No other identifying
or distinguishing marks or information, including firm names or
logos, shall be visible on any of the information required for submittal.
Conformance to submission
requirements is determined by the AIA Toledo Design Awards Committee
and all decisions are final. Non conforming material will be rejected.
Questions regarding submission requirements may be directed via
email to AIA Toledo Design for clarification prior to submitting
entry.
AlA Toledo reserves
the privilege of retaining one (1) or more of these images for display
at the AlA Toledo Design Awards Presentation.
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DRAWINGS
When applicable,
a Site Plan at small scale with sufficient detail development to
illustrate the project in its immediate environment; a Floor Plan
or Plans and one (1) or more Building Sections sufficient to explain
the solution, are required. Plans must be to scale, but may be shown
in any medium. Scale shall be as large as practical and must be
shown graphically.
Plans shall
be on 8 1/2" x 10" sheets slipped into transparent window
sleeves. Plans on larger sheets or folded plans are not acceptable.
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DESCRIPTIVE
DATA
Entrants must
use the data sheet which accompanies the binder for recording descriptive
data. In order to simplify the task of the Jury, this data should
be stated as briefly as possible. Insert the sheet, properly filled
out, in the first transparent window sleeve.
No additional items are permitted
in the fist sleeve.
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CONCEALED
IDENTIFICATION
The following
information shall be placed in an opaque, sealed envelope and inserted
in the last transparent window sleeve of the supplied binder:
- Completed
identification sheet.
Please tape
the last sleeve shut so the envelope does not fall out.
No additional
items are permitted in the last sleeve.
Note: Rights
to photographs, electronic images, and plans must be cleared for
publication by the entrant. Entrants are responsible for any royalties
or copyright photography fees. All electronic images may become
the property of AlA Toledo and will be included in the Chapter archives.
Because of the historical importance of the submission material,
it is critical that all information presented is accurate and complete.
The drawings,
photographs, and electronic images of each winning entry will be
used for unrestricted publicity; credit lines and copyright notices
(if any) will be used on drawings, photographs, and electronic images
published by AlA Toledo.
Award recipients
(or their designees) and clients are requested to attend the AlA
Toledo Design Awards Presentation.
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PRESENTATION
OF WINNING PROJECTS
Award-winning
projects will be displayed publicly by AlA Toledo. Electronic images
of award-winning entrants will become the property of AlA Toledo
and may be displayed on the AIA Toledo website. The presentation
binder will be returned to the winning firms after they are utilized
for display purposes.
The AlA Toledo
Design Awards Committee will require a 24" x 24"
display board of the award-winning project. Requirements will be
mailed out separately.
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ADDRESS
FOR COMPLETED SUBMISSION BINDERS
All completed
submission binders are to be delivered to AIA Toledo by the deadline
date in one of two ways:
1. Mailed to
the following address in sufficient time to be received by
5:00 PM EST on Thursday,
September 25, 2008 for submission
of binders to:
AIA Toledo
A Chapter of The American Institute of Architects
Design Awards Program
P.O. Box 4665
Toledo, OH 43610-0665
Note: Entrant may use U.S. Post Office Express Mail to overnight
the binder to AIA Toledo's P.O. Box
2. Hand delivered
and logged in, between the hours of 3:00
PM and 5:30 PM EST on Thursday,
September 25, 2008 for
submission of binders, to:
AIA Toledo
Lisa Aller
Administrative Assistant
at The Gardner Building lobby
500 Madison Ave (at N. Superior Street)
Toledo Ohio 43604
No Submission Binder will be opened prior to receipt of final entry.
Upon close of the deadline, in the presence of a majority of Design
Awards Committee members:
1. All mailed
or hand delivered entries are checked only for conformance
with the Submission Requirements published herein. Any submission
not adhering to any of the published guidelines and requirements
will be DISQUALIFIED from consideration for an award by the
Jury. There are no refunds for disqualified entries.
2. Entries adhering
to the published guidlines and requirements are then packed in a
Jury Box and sealed for delivery to the Jury.
3. The Jury
Box is opened only by the Jury Chairman.
Submissions
not receiving awards will be returned to the entrants by the Chapter
at the earliest possible date.
Every effort
will be made to protect and return the submissions in good condition,
but in the event of their loss, AlA Toledo cannot be held responsible
for any of the material submitted.
Decisions of
the AIA Toledo Design Awards Committee are final.
A full copy
of the AIA Toledo Design Awards Program Policy and Procedures is
available on the Member Services page of the AIA Toledo website
under DOWNLOADS.
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